About ProofHub: Project Management & Team Collaboration Software
Overview
ProofHub is an all-in-one project management and team collaboration platform built for teams of all sizes. It brings project planning, task assignment, collaboration, and progress tracking into one centralized space, replacing the need to juggle multiple tools.
Founded by Sandeep Kashyap, the product grew out of a 2007 proofing tool called ProofMini and launched as ProofHub in 2012. It uses flat-rate pricing with no per-user fee, so teams can add unlimited users without rising costs.
Key Benefits
- Manage unlimited projects and users at a flat rate with no per-user fee.
- Centralize tasks, discussions, files, and communication in one platform.
- Track progress with Gantt charts, calendars, board, and table views.
- Proof and approve files with inline annotations in a single place.
- Generate reports on task completion, time, and team workload.
- Achieve 99.99% uptime with transparent performance.
How It Works
Teams start with a 14-day free trial that requires no credit card. From a single workspace they create projects, assign tasks to individuals or groups, and organize work using boards, Gantt charts, or table views. Team members collaborate through discussions, chat, and file proofing, while time tracking and custom reports give managers visibility into progress and workload.
Use Cases
- Marketing teams manage campaigns and track KPIs.
- Development teams maintain agile backlogs and iterate with Kanban boards.
- Creative teams gather timely feedback and approve designs.
- Agencies manage multiple client projects with role-based access.
- Education teams allocate tasks and improve communication.
- Product teams plan releases and optimize resource use.
Why Choose This Product
ProofHub stands out for its flat-rate pricing model, which keeps costs predictable as teams grow, and its all-in-one feature set that removes the need for separate apps. The Essential plan covers core project management, while Ultimate Control adds time tracking, custom workflows and roles, API access, white labeling, and advanced reporting for teams that need deeper control.
Key Features
Task management
Assign tasks to individuals or multiple members with priorities, deadlines, time estimates, labels, and subtasks.
Gantt charts
Visualize project timelines, set dependencies, and adjust schedules as priorities change.
Board view
Organize tasks into workflow stages with Kanban boards to spot bottlenecks and take quick action.
Time tracking
Track time manually or with a timer, set estimates, and create timesheets and time reports in one place.
Proofing & approvals
Review files, leave inline annotations, and approve work with multiple file versions in one location.
Chat & discussions
Communicate through real-time group chats and threaded discussions with team members and clients.
Custom roles & permissions
Assign roles and permissions to control who can see and access project information.
Reports & visibility
Generate custom reports on task completion, time tracking, team workload, and resource allocation.
File sharing
Upload, organize, and version files and creative assets in a shared document library.
Integrations
Connect to tools like Slack, Dropbox, OneDrive, Box, QuickBooks, and Google Calendar.
ProofHub: Project Management & Team Collaboration Software Pricing
View full pricing →- 40 projects
- Unlimited users
- 15GB storage
- Core project management features
- No per-user fee
- Unlimited projects
- Unlimited users
- 100GB storage
- Time tracking, workflows, and custom roles
- API access and advanced reports
- Priority support and white labeling
| Feature | Essential $50/mo | Ultimate Control $99/mo |
|---|---|---|
| 40 projects | ||
| Unlimited users | ||
| 15GB storage | ||
| Core project management features | ||
| No per-user fee | ||
| Unlimited projects | ||
| 100GB storage | ||
| Time tracking, workflows, and custom roles | ||
| API access and advanced reports | ||
| Priority support and white labeling |
Pricing extracted from the product website and may change. Check the source for current details.